Welcome to https://www.rotarykowloon.org/ (“Website”), operated by the Rotary Club of Kowloon Community Service Fund Limited (“Rotary Club of Kowloon”, “the club”, “we”, “us”, “our”).
At this page you will find our
Terms of Service
Privacy Policy
Cookie Policy
Contact information
Terms of Service for Rotary Club of Kowloon Website
Effective Date: July 21, 2025
1. Introduction
These Terms of Service (“Terms”) govern your access to and use of our Website, including any content, features, services, and applications offered from time to time.
By accessing or using the Website, you agree to be bound by these Terms. If you do not agree, please do not use or access the Website.
2. Acceptance of Terms
Your access to and use of the Website constitutes:
Your acceptance of and agreement to comply with these Terms.
Your representation that you have the legal capacity to enter into these Terms under Hong Kong law.
We may update these Terms at any time by posting the revised version on the Website. Your continued use after any modifications signifies your acceptance of the new Terms.
3. Eligibility
To use the Website and its services, you must:
Be at least 18 years old, or have reached the age of majority in your jurisdiction.
Have the legal authority to form a binding contract under Hong Kong law.
Not be barred from accessing or using the Website by any applicable law.
4. License to Use the Website
Subject to your compliance with these Terms, we grant you a limited, non-exclusive, non-transferable, revocable license to:
Access and view the public content on the Website for personal, non-commercial purposes.
Use interactive features (such as event registration forms) solely in accordance with any additional instructions or rules posted on the Website.
All rights not expressly granted are reserved by us and our licensors.
5. User Conduct
You agree not to use the Website to:
Post, upload, transmit, or distribute any unlawful, defamatory, obscene, threatening, or otherwise objectionable content.
Infringe any intellectual property or privacy rights of others.
Interfere with or disrupt the Website, servers, or networks connected to the Website.
Introduce viruses, malware, or any harmful code.
Harvest or collect personal information about other users without their consent.
Attempt to gain unauthorized access to accounts, computer systems, or networks.
Engage in unauthorized framing of the Website or linking without our prior written consent.
We reserve the right to suspend or terminate access for any user who violates these rules.
6. Intellectual Property
All content on the Website—including text, graphics, logos, images, audio, video, design, and code—is our property or the property of our licensors and protected by Hong Kong and international intellectual property laws.
You may not:
Copy, reproduce, modify, distribute, publicly display, or create derivative works from any content on the Website without our prior written permission.
Requests for permission should be sent to the contact details at the bottom of this site.
7. User-Generated Content
Certain areas of the Website (such as comment sections or event testimonials) may allow you to submit content (“Your Content”). By submitting:
You grant us a non-exclusive, worldwide, royalty-free, transferable, sublicensable license to use, reproduce, modify, publish, and distribute Your Content in connection with the Website.
You represent and warrant that you own or have the necessary rights to grant the above license and that Your Content does not violate any law or third-party right.
We may remove or refuse to publish any User-Generated Content for any reason.
8. Links to Third-Party Websites
The Website may contain links to external sites. We do not control and are not responsible for:
The content, privacy practices, or accuracy of any linked site.
Any products or services offered by third parties.
Links do not imply our endorsement. Use external sites at your own risk.
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10. Disclaimers
The Website and its content are provided on an “as is” and “as available” basis. To the fullest extent permitted by law:
We make no warranties, express or implied, regarding accuracy, reliability, fitness for a particular purpose, or non-infringement.
We do not guarantee uninterrupted or error-free operation.
We expressly disclaim liability for any loss or damage arising from your use or inability to use the Website.
11. Limitation of Liability
Under no circumstances shall we, our officers, directors, employees, or agents be liable for:
Any indirect, incidental, special, punitive, or consequential damages.
Any loss of data, revenue, goodwill, or other intangible losses.
Our total liability for claims related to the Website shall not exceed the amount paid by you (if any) for access to the Website in the 12 months preceding the claim.
12. Indemnification
You agree to defend, indemnify, and hold harmless the Rotary Club of Kowloon and its affiliates from and against any claims, liabilities, losses, damages, and expenses (including reasonable legal fees) arising out of:
Your breach of these Terms.
Your use of the Website.
Any content you submit.
13. Modifications and Termination
We may, at our sole discretion:
Modify, suspend, or discontinue any part of the Website or these Terms at any time.
Restrict or terminate your access to the Website for any reason, including breach of these Terms.
Notice of material changes will be posted on the Website or sent to you if we have your contact information.
14. Governing Law and Jurisdiction
These Terms are governed by and construed in accordance with the laws of the Hong Kong Special Administrative Region. You agree that:
Any disputes will be subject to the non-exclusive jurisdiction of the courts of Hong Kong.
15. Severability
If any provision of these Terms is held invalid or unenforceable by a court of competent jurisdiction, that provision will be struck out, and the remaining provisions will remain in full force and effect.
Privacy Policy for Rotary Club of Kowloon
Effective Date: July 21, 2025
1. Introduction
This Privacy Policy describes how the Rotary Club of Kowloon (“we”, “us”, “our”) collects, uses, discloses, and safeguards your personal data in compliance with Hong Kong’s Personal Data (Privacy) Ordinance (PDPO).
2. Scope
This policy applies to all personal data processed through our website (https://www.rotarykowloon.org/) and related online services, membership applications, event registrations, and communications.
3. Definitions
Personal Data: Information relating directly or indirectly to a living individual from which that person can be identified.
Data Subject: The individual whose personal data we hold.
Data User: The entity (Rotary Club of Kowloon) that controls the collection, holding, processing, or use of personal data.
Data Processor: A third party processing personal data on our behalf.
4. Personal Data We Collect
We may collect the following categories of personal data:
Contact Information
Name, postal address, email address, telephone number
Membership & Engagement Data
Membership status, club activities attended, volunteer interests
Transaction Data
Payment information for dues, donations, event fees (processed via secure third-party gateways)
Website & Technical Data
IP address, browser type, device identifiers, cookies, page visits
Third-Party Data
Social media handles, profile information when you interact via Facebook, LinkedIn, or Google
5. How We Collect Personal Data
Directly from you when you:
Register as a member, speaker, or volunteer
Sign up for newsletters, events, or training workshops
Submit enquiries or feedback through our contact forms
Automatically via our website using cookies, analytics tools, and server logs
From authorized third parties such as event platforms, payment processors, and social networks, with your consent
6. Purpose of Collection and Use
We use your personal data to:
Administer membership records and club services
Process payments, donations, and event registrations
Communicate club news, event invitations, and training materials
Improve website functionality, user experience, and security
Comply with legal, regulatory, and internal governance requirements
Conduct direct marketing (e.g., newsletters), only with your express, voluntary, and specific consent
7. Legal Basis for Processing
Under the PDPO, we rely on the following lawful bases:
Performance of contract or membership obligations
Legitimate interests in operating and improving our club services
Compliance with legal or regulatory obligations
Your express and voluntary consent for direct marketing and non-essential cookies
8. Data Sharing and Disclosure
We may disclose personal data to:
Rotary International, District 3450 affiliates, and other Rotary clubs for coordination of events and projects
Service providers under contract (e.g., web hosts, payment gateways, email platforms) who must safeguard data in accordance with the PDPO
Government authorities or courts when required by law or to protect our legal rights
Prospective purchasers or investors in the event of a business transfer, under confidentiality arrangements
9. International Data Transfers
Personal data may be transferred to recipient countries or territories where Rotary-affiliated entities or service providers operate.
We ensure such transfers are governed by contractual safeguards or other mechanisms to maintain PDPO-equivalent protection.
10. Data Retention
Membership, payment, and event records: retained for up to 7 years after the end of our relationship, to meet legal and accounting obligations
Website analytics data: retained for up to 24 months, then aggregated or anonymized
Direct marketing consents: retained until you withdraw consent or request erasure
11. Data Security
We implement appropriate technical and organizational measures, including:
Encryption of sensitive data in transit and at rest
Access controls and role-based permissions
Regular security audits, vulnerability assessments, and staff training
Secure disposal or anonymization of data no longer required
12. Your Rights under the PDPO
Under Hong Kong law, you have the right to:
Access and request a copy of your personal data
Correct or update inaccurate data
Erase or anonymize data no longer necessary for our purposes
Withdraw consent for direct marketing at any time
Object to processing based on legitimate interests
To exercise your rights, please contact us at the details below. We will respond within 40 days of your request.
13. Changes to This Policy
We may update this Privacy Policy to reflect changes in our practices or legal requirements. The revised policy will carry a new “Effective Date” and will apply to data collected thereafter.
Cookie Policy for Rotary Club of Kowloon
Effective Date: July 21, 2025
1. Introduction
This Cookie Policy explains how rotarykowloon.org (“we”, “our”, “us”) uses cookies and similar tracking technologies when you visit our website.
Cookies help us deliver essential features, understand site performance, and tailor content to your interests. This policy explains:
What cookies are
Types of cookies we use
How you can manage or withdraw consent
2. What Are Cookies?
Cookies are small text files placed on your device (computer, tablet, mobile) when you visit a website. They store information such as your preferences and browsing activity.
Under Hong Kong’s Personal Data (Privacy) Ordinance (PDPO), cookies that identify you or hold personal data constitute “personal data” and require clear notice and choice.
3. Types of Cookies We Use
We categorize cookies into four main types:
Essential Cookies
Analytics/Performance Cookies
Functional Cookies
Marketing/Third-Party Cookies
3.1 Essential Cookies
Essential cookies enable core site features. Without these, key functionalities (e.g., login, navigation, forms) may not work.
3.2 Analytics / Performance Cookies
These cookies collect anonymous data about how visitors use our site. We use the information to improve responsiveness and usability.
3.3 Functional Cookies
Functional cookies enable optional features and personalization.
3.4 Marketing / Third-Party Cookies
These cookies track your online activity to deliver relevant ads or measure ad campaign performance.
4. How to Manage Cookies
You can control or delete cookies at any time using your browser settings. Below are general steps:
Open browser settings or preferences.
Locate “Privacy” or “Security” section.
Select options to delete cookies, block third-party cookies, or disable all cookies.
You can also manage consent via the banner widget on our site. Choices include:
Accept all cookies
Reject non-essential cookies
Customize cookie settings by category
5. Consequences of Cookie Settings
Disabling or deleting cookies may affect your experience:
You may be signed out of member-only areas.
Site performance analytics may be reduced.
Personalized content or embeds (e.g., videos, social feeds) may not load.
Contact Us
If you have questions about this legal terms, please contact:
Rotary Club of Kowloon
Email: jenspeter.brauner@rotarykowloon.org
Address: Room 1501, 15/F Nan Fung Tower, No. 173 Des Voeux Road Central, Hong Kong
Last updated: July 21, 2025